User Guide

In addition to the many other ways to add parts to invoices, RepairShopPro supports barcode scanning as well. Using an off-the-shelf scanner, parts can be read onto invoices directly without keying-in any additional data. If the part already exists on the invoice, the quantity is incremented by one. If the part cannot be found, because it doesn't exist or the barcode label is damaged, the item code can be keyed in manually. RepairShopPro uses a system generated "Item Code" to uniquely identify parts. The Item Code can be found by opening the Inventory Editor and selecting the "BC" button on the associated part row.

Supported Symbologies

Since RepairShopPro only encodes the Item Code (integer values) the choice of symobology is not that important. The only requirement is that the scanner device appends a carriage return to signal the end of the code string. See "Scanner Setup" below.

These symbologies have been confirmed to work with RepairShopPro. The only difference is some produce a more compact barcode. However, this is not much of an issue because the item code uses relatively small numbers.

  • Code 39- preferred symbology
  • Code 128
  • Interleaved 2 of 5
  • Other Linear 2D symbologies- test first.

Scanner Operation

From the "Parts" tab, select the "Scan Barcode" button to initialize the scanner. Next, drag the scanner across the label until you receive confirmation. Depending on the scanner, it could be a green light or a beep sound. If it is a new part, it will be inserted. If the part already exists on the invoice, the quantity purchased will be incremented by one. If the scanner fails to read the code or the Item Code is not found, you will be prompted to insert it manually.

Scanner Setup

Nearly any off-the-shelf USB connected scanner will work. Higher-end scanners will allow you to scan from greater distances. The only functional requirement is a carraige return must be appended to the end of the code string signaling the stop character. Most we've seen are configured this way.

Creating Barcode Labels

The Item Code can be found by opening the Inventory Editor and selecting the "BC" button on the associated part row. From the dialog, an image of the barcode label can be saved to some location on your computer. To create a barcode label, you can paste the image into a barcode label program or use the Item Code to generate the label. In case the label is damaged or becomes unreadable for any reason, insert the item code number below the barcode image so it can be entered manually.